Call us today 02 8606 5915
Registered Tax Agents | Public Accountants | Business Consultants

The software must have bank integrations to automatically feed bank or card transactions. The bank reconciliation module must also let users reconcile accounts with or without bank feeds for optimal ease of use. Lastly, the software must generate useful reports related to cash. Xero is a complete accounting solution with extensive features, such as fixed asset management.

  1. Top Consumer Reviews has reviewed the best small business accounting software solutions to help you make this choice.
  2. Wave offers managed payroll solutions in California, Florida, New York, Texas, Illinois, and Washington to transfer tax payments and file necessary paperwork automatically.
  3. Xero lets users create two active tracking categories, while QuickBooks Online allows users to create 40 in the Simple Start, Essentials and Plus plans.
  4. As a free tool, sometimes Wave may be a bit lagging in terms of the richness of features.

It’s also fairly user-friendly, which is hard to come by in accounting software. Wave was given a rating of 86 because while it’s a valuable freemium tool that provides the ultimate level of user-friendliness, it was difficult to contact customer support. If you need to give accounting access to more than five people, Xero could be the better option for you. QuickBooks Online’s most popular Plus plan tops out at five users; its highest-tier Advanced plan allows up to 25 users, but that plan is expensive at $200 per month.

But the lack of live phone support is one of its biggest drawbacks. Wave is the best accounting software for freelancers and small service-based businesses. Though basic compared with its more expensive counterparts, Wave has everything you need to get up and running with accounting quickly. You can also add payroll, as well as bookkeeping, tax, and accounting services, onto your free base plan. The main difference between Wave and Xero is that Wave is designed for small businesses and freelancers, while Xero is aimed at small and medium-sized businesses. Service or project-based businesses should choose accounting software that can track project costs, revenues, and profits.

You can use the accounting tool to handle income and expenses, generate financial statements, and connect with your bank cards and accounts. It also provides you with in-depth reports on cash flow and profit and loss, as well as of overdue bills and invoices. You can use it for a couple of businesses from the same Wave account. No matter your business size or industry, you should invest in an accounting software to manage your finances.

On the other hand, Wave is the better option for service-based freelancers and small businesses that only need basic accounting functions at affordable rates. On the other hand, Wave users are happy with the easy-to-use free solution that has all the features to streamline accounting and bookkeeping for a small business. Customers also appreciate Wave’s accessible features, allowing them to send invoices remotely.

Compare Accounting Software Programs

Xero’s reporting functionality, while more limited, is visually appealing and easier to use. You can view P&Ls, balance sheets, inventory tracking, and so on. Wave lets you make unlimited bank and credit card connections to track your transactions.

Only ideal for very small service-based businesses, freelancers or contractors; allows an unlimited number of users. Looking at customer reviews, both companies have done an excellent job keeping up with user needs in an online accounting service. Because of this attention to detail, Xero & Wave both have TrustRadius (TR) scores of 8 and above.

The 10 Best Accounting Software Programs

Automated billing, invoicing and other processes also help improve project and client management. Your billing and invoicing processes are also more streamlined and bills are processed and sent out in a timely manner. Both Wave and QuickBooks offer solid invoicing features and capabilities for small businesses. Let us delve deeper into the key features, pricing, user reviews and integration of Xero vs Wave to help you decide which is the best suited for your business. While Wave and Xero are solid solutions for your accounting needs, Bonsai is the right choice for freelancers.

Support for non-paying users is limited to the chatbot and self-service Help Center. Only integrates with in-house apps, like Wave Payments and Wave Payroll; does not integrate with card readers for in-person payments. Their ratings summary provides a snapshot of the best and most well-received expense recognition principle features. Xero receives glowing comments on the performance, product scalability and usability of the software. Katelyn is a Junior Research Analyst at SoftwarePundit, where she conducts in-depth analyses of technology markets & products and writes software-related content.

Xero’s smart categorization functionality remembers the past transaction categories you used and automatically categorizes new transactions for you. The software comes with several tools that help automate the reconciliation process. Support network refers to a community of software users that can extend professional help to businesses. Having an independent software expert perform the bookkeeping is good for overall ease of use. Lastly, our expert opinion score is our subjective rating based on our experience in trying the software.

For processing online payments, Xero integrates with Stripe, PayPal, and GoCardless. Both Xero and Wave are well-reviewed on popular user sites, with the number of reviews exceeding 1,000. Based on our understanding of Xero and Wave, we agree with what users are saying about these platforms. Xero’s stand-out integrations extend to third-party payroll software. While Xero primarily recommends Gusto to its users, it syncs with other popular payroll providers like SurePayroll, OnPay, ADP, Wagepoint, Deel and Oyster.

You are unable to access

If you hope to join the host of golf enthusiasts out there, or if you’re looking to refresh your favorite gear, online golf equipment shopping offers a nearly … The easiest way to answer that question is to start out with your preferred investment approach. Wave only integrates natively with in-house apps, including Wave Payments and Wave Payroll. Currently, there’s a 75% discount on all plans for the first three months. QuickBooks Online is the better choice than either Xero or Wave if you’re looking for local bookkeeping support.


Let’s take a look at the features and pricing of both platforms – and compare their powers back to back. Xero has three plans to choose from and their Growing Plan, which costs $32 per month, is their most popular option. Includes audit trails and easy accountant access; has millions of users so your accountant will likely be familiar with it. Includes tools that help automate the reconciliation process, along with a global search function and customizable dashboard; however, there is a learning curve.

Read this article to learn more about how accounting practice management software can help you increase efficiency, reduce errors, and offer better customer service. Bonsai offers an unprecedented level of automatization that makes mundane tasks a breeze. It supports 180 different currencies and international payments, which makes it a solution applicable worldwide. Bonsai also provides you with freelance invoice template, retainer agreement, and online signature maker. You’ll be able to preview invoices, import customer invoices, set payment reminders, and customize the layout of your documents.

Banking & Cash Management: Xero Wins

Wave doesn’t offer third-party app integrations, but FreshBooks has over 100. Although the features of Xero vs. Wave are comparable, Xero has a slight edge because of more sophisticated bookkeeping solutions. Its advanced inventory management, sales tax configuration, reporting, and payroll management features make it a more comprehensive bookkeeping solution for small businesses. Wave is more of an entry-level solution that can scale relatively well as your business grows.

Can support larger small businesses with dozens of employees; highest-tier plan includes 25 users. Ultimately, the choice between Xero and Wave will depend on the needs and preferences of your business, but both options are excellent choices for small business accounting software. Xero integrates seamlessly with Gusto to streamline your online payroll management. You’ll also be able to give your employees online access to their pay information. Wave gives you access to exportable, basic accounting reports and financial statements. You’ll find financial statements like Profit and loss, Balance sheet, and Cash flow, as well as Sales tax reports, Payroll wage & tax reports, and more.